Wedding & Event Planning Services in the Bay Area
From the first idea to the final timeline, Elite Bay helps bring together your rentals, décor, vendors, logistics and event details, so your wedding or celebration comes together the way you pictured it.
- Weddings and milestone celebrations
- Planning and rentals from one team
- Events across the Bay Area
How We Help You Plan
Planning support shaped around your event. Choose the areas where you would like help.
Wedding Planning
Help shaping your wedding plan, from the overall look to rentals, layout and the order of the day.
Private Event Planning
Birthdays, anniversaries and milestone celebrations planned around your guests and your space.
Corporate Event Planning
Company parties, team events and client gatherings planned with clear logistics and timing.
Rental Planning
Choosing the right tents, tables, chairs, furniture and décor for your guest count and venue.
Vendor Coordination
Keeping timing and details aligned between your rentals and the other vendors you hire.
Décor Planning
Bringing colors, backdrops, lighting and styling together into one cohesive look.
Timeline Development
A clear event schedule, from setup and guest arrival through the last dance and breakdown.
Event Logistics
Delivery windows, venue access, load-in and pickup planned well ahead of event day.
Setup & Layout Planning
Floor plans, setup order and guest flow, so the space works for everyone.
Events We Help Plan
Weddings are a major focus, and we help plan celebrations of every kind.
Planning something different? Tell us about it in your quote request.
Planning or Day-of Coordination?
Two services that work on their own or together. Here is how they differ.
Wedding & Event Planning
Support in the weeks and months leading up to your event.
- Event concept and planning
- Rental and décor planning
- Vendor coordination
- Venue and logistics coordination
- Layout, setup and guest-flow planning
- Timeline and event schedule
Day-of Event Coordination
Support on the day itself to carry out the finished plan.
- Managing the event timeline
- Vendor arrivals and setup oversight
- Ceremony and reception flow
- Handling event-day issues
Already planned your event and just need someone to manage the day? Explore our Day-of Event Coordination service.
Rentals and Planning From One Team
When the same team helps plan your event and provides the rentals, the details line up more easily. Layouts are planned around the tents, tables and chairs you are actually renting, and delivery and setup timing can be built right into your event schedule.
Fewer handoffs between vendors means fewer things for you to track as the date gets closer.
Need linens? Ask us about available linen options when requesting your quote.
Add the Services You Need
Build the support your event needs. Each of these services can be added to your plan.
Day-of Event Coordination
Event-day support to carry out your plan.
Learn more →Event Decorating & Styling
Table, ceremony and focal point styling.
Learn more →Balloon & Backdrop Décor
Garlands, arches and photo backdrops.
Learn more →Event Draping
Fabric for walls, entrances and backdrops.
Learn more →Event Lighting
Uplighting, string lights and accent lighting.
Learn more →Event Staffing
Extra hands for setup and guest support.
Learn more →Event Setup & Post-Event Cleanup
Setup before and breakdown after your event.
Learn more →Valet Services
Valet parking so guests arrive relaxed.
Learn more →How It Works
A clear process from the first conversation to event day.
Tell us about your event
Share your date, venue, guest count and the kind of event you are planning.
Discuss your vision and needs
We talk through your style, priorities and the planning support you want.
Build the event plan
Together we outline rentals, décor, layout and an event timeline.
Coordinate rentals, services and logistics
We line up your Elite Bay rentals and services and help coordinate timing with your venue and other vendors.
Prepare for the event
We confirm details, delivery and setup timing as your date gets closer.
Add Day-of Coordination if needed
Want support on the day itself? Add Day-of Event Coordination to carry out the plan.
Wedding & Event Planning FAQ
Answers to common questions about our planning service.
What types of events do you help plan?
Weddings, engagement parties, anniversaries, birthdays, milestone celebrations, graduations, corporate events and other private celebrations.
Do you provide wedding planning?
Yes. Weddings are a major focus of this service. We can help with planning areas such as rentals, décor, vendor coordination, layout and your timeline. Tell us what support you need and we will talk through how we can help.
What is the difference between event planning and day-of coordination?
Event planning happens in the weeks and months before your event, when the plan is being built. Day-of Event Coordination focuses on carrying out the finished plan on the day itself. You can book one or both.
Can you provide rentals as part of event planning?
Yes. Elite Bay rentals such as tents, tables, chairs, furniture, décor, audio and lighting can be planned right into your event. Browse our rentals to see the categories.
Can you help coordinate other vendors?
We can help coordinate timing and details between your rentals and the other vendors you hire, such as caterers, florists, photographers and entertainment.
How early should I contact you?
As early as you can. Weddings and larger events benefit from more lead time, and popular weekends fill up first.
Do you serve events throughout the Bay Area?
Yes. We work with events across the San Francisco Bay Area, including the East Bay, the Tri-Valley, the South Bay, the Peninsula and San Francisco. Include your event address when you request a quote.
Planning a Wedding or Event in the Bay Area?
Tell us about your event and the support you need.